Publishing proofs from private sections.

When working with proofs in private sections, you have several options for publishing or moving them to other sections. This guide explains the different publishing options and when to use them.

Publishing Options

Publish as a New proof

  • Creates a fresh proof in the target section
  • Starts a new review process
  • No previous comments are carried over
  • Perfect for sharing finalized work with clients

When to use:

  • Starting fresh client reviews
  • Creating clean versions for external sharing
  • Separating internal and external feedback
  • Moving from internal drafts to client-ready versions

Publish as a New version

  • Updates an existing proof in the target section
  • Maintains the current review process
  • Preserves version history
  • Ideal for iterative reviews

When to use:

  • Updating existing client reviews
  • Maintaining version history
  • Continuing ongoing discussions
  • Making minor updates to existing proofs

New to Sections? Learn more about Public Section & Private Sections

How to Publish

Step 1

To publish a proof, hover over the proof and click on the proof and head to publish as per the image below.


Step 2

Publishing as a new proof

Under the Destination column, select New Proof, give your proof a name and click on the publish button


Publishing as a new version

Under the Destination column, select New Version, Select or search for the proof you want to publish to. Click the publish button

Key Things to Know

Comments and Feedback

  • Comments stay in the original private section
  • New versions start with a clean comment thread
  • Previous versions remain accessible in the original section

Version Control

  • Original proof remains in the private section
  • Published versions can be traced back
  • Each section maintains its own version history

Access Control

  • Only members with access to private sections can publish
  • Published proofs inherit the target section's visibility
  • External reviewers only see proofs in regular sections

Best Practices

When Publishing for Client Review

  1. Ensure all internal reviews are complete
  2. Remove any sensitive internal comments
  3. Publish as a New proof for a clean start
  4. Use clear version naming conventions

When Publishing for Team Review

  1. Consider whether to maintain version history
  2. Choose appropriate target sections
  3. Inform team members of new publications
  4. Use consistent publishing workflows

Version Management

  1. Keep original versions in private sections
  2. Use descriptive version names
  3. Archive old versions when needed
  4. Maintain clear publishing trails

Common Scenarios

Scenario 1: Initial Client Review

  • Complete internal reviews
  • Publish as New proof to client section
  • Start fresh client feedback process

Scenario 2: Iterative Updates

  • Make requested changes
  • Publish as New version
  • Continue existing review process

Scenario 3: Multiple Stakeholders

  • Use private sections for initial reviews
  • Publish to different sections for different stakeholders
  • Maintain separate feedback streams